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Participation Requirements & Guidelines for Food Vendors
Table of contents:
How to become a food vendor at our events?
Vendor Regulations & Rules
Vendor Code of Conduct: Respect, Love, and Compassion
Eligibility
Small Business Empowerment Grants for Community Events
Vendor Fees
Permit Fees
Restricted Items
Zero Waste Policies
Cancellations
Health Guidelines
Rentals
Liability Waiver, Release, and Hold of Harmless Agreement
Weather & Unforeseeable Circumstances Policy
Insurance Requirements for Food Vendors and Activity Hosts
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How to become a food vendor at our events?
Vendor Regulations & Rules
Vendor Code of Conduct: Respect, Love, and Compassion
As a vendor participating in our event, you are expected to treat staff and attendees with respect, love, and compassion.
This includes:
We believe that by treating everyone with respect, love, and compassion, you will contribute to a wonderful and memorable experience for all involved. Thank you for your cooperation and understanding.
Eligibility
All vendors must have:
Final vendor selection will be based on shoppers’ experience with rotating products and vendors at each ArtyHood event to provide opportunities for new businesses throughout the season
ArtyHood will not provide refunds or compensation if a vendor setup is deemed unfit for operation by a permitting agency due to missing weights, fire prevention equipment, food safety equipment, or other permit violations.
Small Business Empowerment Grants for Community Events
The Small Business Empowerment Grants for Community Events aim to support and empower small businesses in San Francisco by providing opportunities for them to participate in ArtyHood events.
These grants provide full or partial fee waivers for space to qualifying businesses in San Francisco, with priority given to minority-owned businesses within 0.25 miles of the event.
Vendors who receive fee waivers are expected to pay any applicable permit fees and actively promote the event to their customer base.
By offering these grants, we hope to foster a thriving and diverse small business community while enhancing the vibrancy of local events.
Vendor Fees
All vending fees are non-refundable and are listed in the table below. Space, permit, and equipment fees must be received by the due date established on each event published in our website.
Application Review Fee $25
Space fees:
$150: 10×10 ft space Temporary Food Facility (TFF) with NO open flames, fryers, or fuel/gas generators
$300: 10×20 ft space – Temporary Food Facility (TFF) with open flames, fryers, or fuel/gas generators (Grilled space included)
$300: Food truck up to 20 ft
$450: Food Truck over 20ft
Note: Fees may vary depending on the nature of the event. For accurate prices, refer to the event application under “food markets”.
Disposal waste fee: $65.00 Sorting is required if you wish to dispose of your waste in ArtyHood’s waste bins. A three-bin waste system (landfill, recycle, compost) is MANDATORY for food vendors, and this is something that you will need to bring.
Permit Fees
If approved as vendors, food truck vendors must submit photos of their SF Fire and SFDPH Mobile Food Facility Decal permits.
Temporary Food Facility vendors are responsible for paying the application and permit fees assessed by the SFDPH and the conditional use permit fee assessed by the SF Fire Department.
San Francisco Department of Public Health Permits:
Temporary Food Facility (TFF) Concessionaire Application
Mobile Food Facility (MFF) Temporary Event Application
–Low Hazard: $47.00 to $70.00
–High Hazard: $123.00 to $184.00
For more information about SFDPH, Click Here
Questions to SFDPH permits, please reach out to: ehtempevents@sfdph.org
San Francisco Fire Department:
5.10 Safety Requirements for Regulated Activities at Outdoor Food and Street Fairs
Conditional Use Permit Application from San Francisco Fire Department (Click here to download form)
VENDOR ACKNOWLEDGMENT RECEIPT FORM
Additional fees may apply depending on the event
Restricted Items
The sale of the following items is strictly prohibited at all ArtyHood events:
– Tobacco or cannabis products
– Weapons
– Alcohol
– Illegal substances
– Sale and distribution of bottled or packaged water encased in any material with 1 liter or less capacity is prohibited.
As a vendor participating in ArtyHood events, it’s essential to be mindful of the environmental and cultural impact of your products, packaging, and displays. Vendors should prioritize sustainability and cultural sensitivity in their offerings.
Zero Waste Policies
Mandatory Recycling & Composting Ordinance
Food Service Waste Reduction Ordinance
Bottled & Package Free Water Ordinance
Single-use Foodware Plastics, Toxics, & Litter Reduction Ordinance
Cancellations
Vendors must send an email to foodvendors@artyhood.org at least five (5) business days before the event to stay in good standing to attend future events. All fees are non-refundable
Health Guidelines
Please consider the following guidelines to support the health and wellness of our staff, vendors, and attendees and to reduce the spread of COVID-19, RSV, the common flu or cold, and other communicable diseases.
ArtyHood will enforce all health and safety requirements set by any partnering venues and the City and County of San Francisco (CCSF). Masks will be available at the information booth.
Staff and vendors are expected to adhere to the following guidelines:
– Wash hands frequently
– Stay home if sick
– Wear a mask if you have experienced flu-like symptoms in the last 5 days
– Wear a mask if you are or live with an immunocompromised individual
Rentals
Vendors who rent equipment from ArtyHood for an event are responsible for the following:
Liability Waiver, Release, and Hold of Harmless Agreement
By participating in the ArtyHood & ArtyHood Foundation event, vendors agree to the following on behalf of themselves, their staff, volunteers, and organization representatives, as well as their representatives, heirs, assigns, and next of kin:
To release, waive, and discharge the City and County of San Francisco and its officers, agents, employees, representatives, and contractors (herein referred to collectively as “City”), ArtyHood & ArtyHood Foundation (collectively “The Event”) from any and all claims or demands of any kind and from all liability, penalties, costs, losses, damages, expenses, claims, or judgments (including attorney’s fees) resulting from injury, death or damage to myself, any visitor, third parties or property of any kind, which injury, death or damage arises out of or is in any way connected directly or indirectly to participation at The Event, whether caused by The Event or the City’s active or passive negligence or otherwise. Vendor understands that this release extends to claims that ArtyHood & ArtyHood Foundation they do not know or do not expect to exist at the time of the signing of this release, and I hereby waive the protections of California Civil Code Section 1542.
The City and ArtyHood & ArtyHood Foundation shall be protected, held free and harmless, defended, and indemnified from any and all claims or demands of any kind, as well as from all liability, penalties, costs, losses, damages, expenses, claims, or judgments (including attorney’s fees) resulting from injury, death, or damage to any visitor, third parties, or property of any kind. This includes injury, death, or damage that arises directly or indirectly from participation at The Event, regardless of whether it was caused by the City, ArtyHood & ArtyHood Foundation’s active or passive negligence, or otherwise.
The indemnity shall cover, among other things, reasonable attorney’s, experts, and consultants’ fees, investigation costs, and all other reasonable costs incurred by The Event or the City.
The vendor or the organization’s representatives will take full responsibility for the risk of bodily injury or property damage incurred during participation at The Event, whether it is caused by the City or ArtyHood & ArtyHood Foundation’s active or passive negligence or otherwise.
By attending The Event, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that I or my household may be exposed to or infected by COVID-19. I understand that such exposure or infection may result in personal injury, illness, permanent disability, and death. I also understand that the risk of exposure to or infection by COVID-19 may result from the actions, omissions, or negligence of myself and others, including The Event and the City.
Weather & Unforeseeable Circumstances Policy
If heavy rain is forecasted within one hour of the event start time, or if the air quality index reaches 150, the event will be canceled. The decision will be made a couple of hours before the event start time. Vendors will be notified via email, and the general public will receive updates on the website and through social media posts
In the event of unforeseeable circumstances, such as an act of God (fires, explosions, earthquakes, hurricanes, natural disasters, flooding, storms or infestation), pandemic, epidemic, governmental order, or War, Invasion, Act of Foreign Enemies, Embargo, or other Hostility (whether declared or not), or any hazardous situation created outside the control of either party such as a riot, disorder, nuclear leak or explosion, or act or threat of terrorism, ArtyHood & ArtyHood Foundation will be excused of any further performance obligations.
If such an event occurs, a notice will be provided to the vendors as soon as is reasonably practicable, and the notice will be effective immediately upon receipt. In the event of unforeseeable circumstances, the vendors will be held to the payment provisions listed in the Vendor Fees section. If the unforeseeable circumstances event causes the “Event” to be canceled, the parties will be bound by the cancellation payment provision as specified in the Vendor Fees and Cancellation sections.
Insurance Requirements for Food Vendors and Activity Hosts
Additional Insured Language:
Food vendors and activity hosts conducting interactive activities with attendees must provide the following insurance documents with the following limits and language:
ArtyHood & ArtyHood Foundation
584 Castro St. #163 San Francisco, California 94114.
The City and County of San Francisco and its Officers, Agents, and Employees
1 Dr. Carlton B Goodlett Pl
San Francisco, CA 94102
For questions related to Food Vendors, please reach out to Foodvendors@artyhood.org